> For the complete documentation index, see [llms.txt](https://knowledgebase.autorabit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledgebase.autorabit.com/product-guides/guard/features/compliance/user-activity-monitoring.md).
# User Activity Monitoring
## Overview
The **User Activity Monitoring** feature provides full visibility into user activity within your Salesforce organization. By consolidating License Usage, Profiles, and account statuses into a single dashboard, it helps administrators ensure proper Access Management, optimize licensing, and maintain Compliance.
## Key Benefits
* **Centralized User Insights**: View all Salesforce users in one organized dashboard.
* **License Optimization**: Identify unused or underutilized licenses.
* **Security Oversight**: Monitor account status (active, frozen, locked) and password activity.
* **Compliance Support**: Ensure role and profile assignments align with policies.
* **Flexible Reporting**: Export and filter data for deeper analysis.
## Dashboard Overview
* **User Count by Profiles**: A chart showing how many users are assigned to which Profiles, making it easy to spot overuse or misallocation.
* **License Utilization Chart**: Visual breakdown of Used vs. Unused licenses for optimization.
* **Users Table**: A detailed list of all Salesforce users, including:
* Name
* License Type
* Profile
* Last Modified Date
* Last Login Date
* User Flags (if applicable)
* = Locked. User has had their password locked and is unable to sign in until it is reset.
* = Frozen. User is blocked from logging in.
User Activity Monitoring
### Filtering and Exporting
You can refine your view using filters to focus on specific categories, such as:
* Profile
* Role
* Active or Frozen status
* Password lock status
* Last modified date
* Last login date
* Last password change
Filtered views make it easier to investigate anomalies or prepare compliance reports.
The **Export** option lets you download the user table directly for audits, governance reviews, or internal reporting.
**Tip:** Schedule periodic reviews of your User activity dashboard to strengthen security posture and maintain compliance without waiting for audit cycles.
## Example scenarios
1. **Review Profiles Regularly**: Ensure Profiles aren’t over-assigned to users who don’t require those permissions.
2. **Check License Utilization**: Free up unused licenses to optimize costs.
3. **Monitor Users' Status**: Quickly identify inactive or frozen accounts and take appropriate action.
4. **Audit Login Activity**: Use last login and password change data to detect inactive or potentially risky accounts.
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